Methorator is an online application addressed to project managers. It allows creating and organizing the necessary documents for a project and generates them in PDF format for further acceptance.

Innovations occur as a response to necessities. The need for security and certitude that what you’re doing is correct is also very important. That is why rules, norms and laws were invented and have to be followed in order to be sure of success. A sort of “legislation” is needed even in the creation department. When you need to be sure everything is understood well and problems caused by simple misunderstandings won’t occur, a methodology is required.

Without a project methodology, the coordinators and team members will have different ideas and visions on the way activities should be organized within a project. The lack of clarity on the level of responsibility and authority leads to confusion, whereas the lack of a project methodology leads to exceeding deadlines or budget.

A good methodology guides the project towards meeting its objectives in a controlled, well managed environment and with a clear set of activities that have to be fulfilled.

The Enterprise Concept Project Management Methodology is a repeatable, teachable and pragmatic framework and method for managing a project. It is based upon proven and widely accepted project management best practices: PRINCE2 Methodology (PRojects IN Controlled Environments), Project Management Body of Knowledge (PMBOOK) and Project Management Institute (PMI).

Enterprise Concept has developed a holistic software application that coherence and specificity to the methodology.

PRINCE2 is the standard used extensively by the UK government and is widely recognized and used in the private sector, both in the UK and internationally. PRINCE2 is the basis of Enterprise Concept Methodology.

Some of the key features of the Enterprise Concept Methodology as well as PRINCE2 are:

• Provides mechanism for passing on lessons learned
• Highlights early warning of problems
• Is proactive, not reactive, but able to accommodate sudden, unexpected events
• Provides for active involvement of users and stakeholders throughout
• Provides for effective risk management
• Encourages formal recognition of responsibilities within a project

The reasons for project failure or project crisis situations are many and varied. Some common causes of project failures that can be avoided or minimized through the use of an effective project management method include:

• Poor management of customer expectations
• Insufficient definition of required outcomes
• Insufficient attention to quality at the outset
• Lack of effective risk management
• Poor estimation of duration and costs
• Insufficient measurable and lack of control over progress
• Lack of communication with stakeholders and interested parties
• Lack of quality control
• Lack of effective issue management and change control

A good project management method will guide the project through a controlled, well-managed, visible set of activities to achieve the desired results.  The Enterprise Concept Methodology utilizes principles of good project management to avoid or minimize the above problems.  These principles are:

• A project is a finite process with a definite start and end
• Projects always need to be managed in order to be successful
• For genuine commitment to the project, all parties must be clear about why the project is needed, what it is intended to achieve, how the outcome is to be achieved and what their responsibilities are in that achievement.

In reply to these needs, our team offers you Methorator – an online application available for project managers that allows them to organize the documents required for their project, to create these documents in a safe and simple way and, nevertheless, to generate them for an easyer delivery and approval.

Benefits

•    A better definition of the scope and objectives of a project – Methodology is a connector between the client and the supplier
A good methodology implies setting the correct objectives for the right demands. The objectives must be clear and precise and always must respect the customer’s requests. They must be measurable and checkable in terms of quality, quantity and costs, real concerning resources and time.
Methodology represents the dialogue between the customer and the supplier, through which the supplier defines and structures the customer’s needs. This tool requires setting the boundaries of all resources: human, financial and deadlines.
•    Change Management – Change defines everything that surrounds us. It frequently affects projects and modifies the project plan. Clients can choose to change the project plan from various reasons, even changing the initial scope of the project, exceeding the budget or the deadlines. That is why it is very important to carefully handle every change. The customer has to be informed of all the consequences in order to decide if the changes are necessary.
•    Quality Management – Methodology guides the client in defining quality KPIs. Quality is the point where the deliverables reach the customer’s level of expectations concerning his requests.
•    Risk Management – Methodology does not only identify possible risks, it also defines the supplier’s response actions within the cost-effect limits. It actually creates and implements the best risk approaches.

Methodology approach

In order to create a project on the portal, an account and a password are required. After the project creation, further information and details are provided, such as the client and the supplier of the project, human resources involved from both sides involved in the project or the technology to be used. To grant access to human resources and documents, the project manager has to send invitations by email. Every project has five main stages, which are automatically created at the same time as the project. Simultaneously, the mandatory project deliverables, the documents, are created and attached to their correspondent stages. Documents contain the compulsory titles that are characteristic to each one of them. This makes the manager’s job easier in managing documents. Documents can be saved as new versions for a better tracking of changes.

Business Architecture Consulting Methodology

Enterprise Concept is using Zachman Framework as a theoretical background for designing a Business Architecture approach. The work designed by us has two phases: analysis phase (as is) and execution phase (to be). There are four things that model the work delivered:

1. The analysis phase typically takes on two different perspectives: one is to describe the situation in purely business terms, while the second, without yet addressing technology, describes the situation in information processing terms.

2. The framework addresses more than the data and functions we usually concern ourselves with. The matrix encompasses, for each phase, data, function, location, people, time, and motivation

3. Each row in the matrix represents the perspective of one of the set of players in the development process. It is more important to recognize that systems are developed by distinct groups with different points of view, than that it is to see the movement of systems from one step to another

4. The matrix itself provides an organization for system documentation. And transition is the process of moving from the "as is" matrix to the "to be" matrix.

We understand that the major contribution of the Framework is its explicit recognition that there is more at work here than functions and data. From the beginning, we should be recognizing the organizational issues; from the beginning, we should be dealing with multiple locations; from the beginning we should be explicitly concerned with timing - triggers, schedules, and so forth.

Our methodology covers in detailed the issues related to data (assets), functions (processes and services) and network.

We started promoting the methodology based on Zachman Framework three years ago based on our previous international experience; we have also introduced components of the Framework in each project we have approached until now in Romania.